Bank2QBO: Convert CSV/XLS/XLSX, PDF, QFX/OFX/QBO/QIF to QBO

Bank2QBO: Convert CSV/XLS/XLSX, PDF, QFX/OFX/QBO/QIF to QBO

Easy to use secure solution to review/convert your transactions and import into your accounting software. Convert CSV/XLS/XLSX, PDF, QFX/OFX/QBO/QIF to QBO and import into QuickBooks 2020, 2019, 2018, 2017, (Win/Mac/Online)



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Convert CSV, Excel, PDF, QFX, QBO, OFX, QIF to QBO and import into Quickbooks 2019, 2018, 2017, 2016, (Win/Mac/Online)

This tutorial shows how to convert a transactions file to QBO format. We will use Bank2QBO utility.

Step by step instructions for Windows

See below steps for the Windows version, followed by the Mac version.

Make sure you are using the latest version of Bank2QBO. Download it from the Bank2QBO download page. Start Bank2QBO and select a transactions file (it could be QBO file, OFX file, QFX file, QIF file or PDF file).

Bank2QBO Windows Step 1: select a pdf file

Review transactions before converting, check that dates are correct, have the correct year, deposits and withdrawals are in correct places.

Bank2QBO Windows Step 2: review transactions before converting

Set INTU.BID number to match your bank or use a default value. INTU.BID defines bank label shown during import. It has to be from the allowed bank. You can try to locate your bank, make sure a bank you choose supports the account type you are converting for. Keep default value if your bank is not listed (3000-Wells Fargo or any allowed bank).

Bank2QBO Windows Step 3: INTU.BID

Set the Account ID (number) and the Account Type. Account ID must be all digits for Quickbooks. For multiple accounts, use a different account ID for each account.

Bank2QBO Windows Step 4: Account ID, Account Type

Currency should be USD even for non-USD accounts for Quickbooks US edition. For the Canadian edition, you can use USD and CAD. And for the UK edition, GBP currency must be set. If you have non-USD, you have to use another converter, for example, Bank2IIF converter, that does not have currency and you can import for the non-USD account. Bank2IIF converts to IIF format instead of the QBO format. You can also set End balance, Bank ID, Branch ID if your accounting software requires it.

Bank2QBO Windows Step 5: Bank ID, Branch ID

Click the 'Convert' button to create a QBO file.

Bank2QBO Windows Step 6: click Convert

Confirm the file name and location.

Bank2QBO Windows Step 7: file name and location, save

Import created QBO file into Quickbooks

Now the QBO file is created, let's switch to Quickbooks and import created QBO file. Before importing a QBO file make sure that account you need to import into doesn’t have the yellow strike icon. Click 'Lists' - 'Charts of Accounts'.

Bank2QBO Windows Step 8: chart of Accounts in Quickbooks

Because if you have the icon, it means the account is online linked to direct download. You need to disconnect first to import a QBO file.

Bank2QBO Windows Step 9: yellow strike icon in Quickbooks

To disconnect, right-click - 'Edit Account'.

Bank2QBO Windows Step 10: edit Account in Quickbooks

Then click on 'Bank Feed Settings' and 'Deactivate All Online Services' first if needed. Check there is no yellow icon after the change. After disconnecting the account from online services, you can import a QBO file.

Bank2QBO Windows Step 11: deactivate all online services in Quickbooks

To import a QBO file, select 'File' - 'Utilities' - 'Import' - 'Web Connect Files', select created QBO file.

Bank2QBO Windows Step 12: file, utilities, import in Quickbooks

And select an existing account to import transactions. Check bank label, Account Type, Account number to select correct Account in Quickbooks. Then click the 'Continue' button.

Bank2QBO Windows Step 13: select an existing account in Quickbooks

Now your data is imported.

Bank2QBO Windows Step 14: data is imported in Quickbooks

Click on 'Transaction List' to review transactions. Assign Vendor Records and expense/income accounts before adding transactions to the register.

Bank2QBO Windows Step 15: click on transaction list in Quickbooks

'Downloaded as' column shows Payee names from the QBO file.

Bank2QBO Windows Step 16: downloaded as column in Quickbooks

Click 'Show Bank Memo' to see the description to the 'Bank Memo' column.

Bank2QBO Windows Step 17: bank memo in Quickbooks

Once Vendor Records and Account are set, you can add transactions to the register.

Bank2QBO Windows Step 18: add transactions to the register in Quickbooks

Step by step instructions for macOS

Make sure you are using the latest version of Bank2QBO. Download it from the Bank2QBO download page. Start Bank2QBO and select a transactions file (it could be QBO file, OFX file, QFX file, QIF file or PDF file).

Bank2QBO Mac Step 1: select a pdf file

Review transactions before converting, check that dates are correct, have the correct year, deposits and withdrawals are in correct places.

Bank2QBO Mac Step 2: review transactions before converting

Make sure to set the Account ID (number) and the Account Type. Account ID must be all digits for Quickbooks. For multiple accounts, use a different account ID for each account.

Bank2QBO Mac Step 3: Account ID and Account Type

Currency should be USD even for non-USD accounts for Quickbooks US edition. For the Canadian edition, you can use USD and CAD. And for the UK edition, GBP currency must be set. If you have non-USD, you have to use another converter, for example, Bank2IIF converter, that does not have currency and you can import for the non-USD account. Bank2IIF converts to IIF format instead of the QBO format.

Bank2QBO Mac Step 4: currency

You have to set INTU.BID number to match your bank or use a default value. INTU.BID defines bank label shown during import. It has to be from the allowed bank. You can try to locate your bank, make sure a bank you choose supports the account type you are converting for. Keep default value if your bank is not listed (3000-Wells Fargo or any allowed bank).

Bank2QBO Mac Step 5: INTU.BID

Click the 'Convert' button to create a QBO file.

Bank2QBO Mac Step 6: click Convert

Confirm the file name and location.

Bank2QBO Mac Step 7: confirm file name and location

Import created QBO file into Quickbooks

Now the QBO file is created, let's switch to Quickbooks and import created QBO file. Before importing a QBO file make sure that account you need to import into doesn’t have a blue ball icon. Click 'Lists' - 'Charts of Accounts'.

Bank2QBO Mac Step 8: Chart of Accounts in Quickbooks

If it has a blue ball icon it means the account is online linked to direct download. You need to disconnect first to import a QBO file.

Bank2QBO Mac Step 9: blue ball icon in Quickbooks

To disconnect, right-click - 'Edit Account'.

Bank2QBO Mac Step 10: edit account in Quickbooks

Then click 'Online Settings' and select 'Not enabled' and click 'Save'.

Bank2QBO Mac Step 11: not enabled in Quickbooks

Then click 'Ok'. Check there is no blue ball after the change.

Bank2QBO Mac Step 12: disabling an account in Quickbooks

To import a QBO file, select 'File' - 'Import' - 'From Web Connect', select created QBO file.

Bank2QBO Mac Step 13: file, import in Quickbooks

And select an existing account to import transactions. It shows Account ID, Account Type, that you set in Bank2QBO and it offers you to choose existing Account. Click the 'Continue' button.

Bank2QBO Mac Step 14: select an existing account in Quickbooks

Now your data is imported.

Bank2QBO Mac Step 15: data imported in Quickbooks

'Downloaded Payee' column shows Payee names from the QBO file.

Bank2QBO Mac Step 16: downloaded payee in Quickbooks

Assign Vendor Records and expense/income accounts before adding transactions to the register.

Bank2QBO Mac Step 17: Assign Vendor Records in Quickbooks