Statement Desk vs ProperConvert: AI statement conversion tools compared
Statement Desk and ProperConvert
Statement Desk and ProperConvert both convert PDF bank statements for accountants and bookkeepers. Statement Desk is a web app with AI extraction, categorization and a direct Xero connection, priced by transaction rows. ProperConvert is a desktop app that saves the bank file for import and is priced flat. This page lists what each one is and what it costs.
The facts below were checked on the two official websites on September 24, 2026. Prices and plans change; the links go to the current pages.
What Statement Desk is
Statement Desk is a web application that reads PDF statements, including scanned, faxed and phone-photographed ones, from more than 200 banks, and turns them into Excel, CSV and Google Sheets, with a direct Xero integration that categorizes and matches bank accounts, an IIF export for QuickBooks, and CSV formats for Sage and FreshBooks. Each transaction gets a confidence score so you can check the doubtful ones; it claims 97% accuracy and 95% or better on scans. Extras include bulk processing of up to 20 files, a migration mode that merges and de-duplicates up to 2,500 transactions per client, client invoicing, and a cash-flow chatbot. Uploaded PDFs are deleted after 30 days or on request.
The site names IIF but not QBO, QFX, OFX or QIF, and there is no desktop version.
Statement Desk pricing
Statement Desk is priced by rows, meaning transactions. The free plan gives 3 conversions of up to 400 rows each and 10 MB files. Professional is $19 per month for 1,000 rows a month and 500 rows per file, with Google Sheets, single-file Xero export and invoicing for 10 clients. Business is $49 per month for 5,000 rows, 1,000 rows per file, 5 users and bulk Xero export. A Business+ tier at $79 is marked coming soon, Enterprise is custom with API access, and Migration Mode is $29.99 per client one time. Annual billing is not stated.
What ProperConvert is
ProperConvert is one desktop application for Windows and macOS. It opens PDF statements, scanned PDF statements, CSV and Excel files, and QBO, QFX, OFX, QIF and QMTF files, shows the transactions in a table where you can review, edit, exclude and rename payees, and saves QBO, IIF, QFX, QIF, OFX, CSV and Excel files for QuickBooks Desktop, QuickBooks Online, Quicken, Xero, Sage and other accounting software. The conversion runs on your computer. Statements are never uploaded to a server.
ProperConvert pricing is one subscription for everything: $19.99 per month or $179.99 per year for one user, and a Team plan of three users at $49.98 per month or $449.97 per year. There are no page, statement or transaction limits, all formats are included, updates are free, and there is a 14-day money-back guarantee. A free trial is on the download page.
Statement Desk and ProperConvert side by side
| Point | Statement Desk | ProperConvert |
|---|---|---|
| Product shape | Web AI statement converter with Xero integration and client tools | One desktop app that converts files |
| Platform | Any browser; API on Enterprise | Windows and macOS desktop app |
| Where files are processed | Uploaded to Statement Desk's servers, deleted after 30 days | On your computer, always |
| Inputs | PDF statements, digital or scanned, up to 50 MB | PDF, scanned PDF, CSV, Excel, text, QBO, QFX, OFX, QIF, QMTF |
| Outputs | Excel, CSV, Google Sheets, direct Xero sync, IIF for QuickBooks, Sage and FreshBooks CSV | QBO, IIF, QFX, QIF, OFX, CSV, Excel, and paste to clipboard |
| Accounting import files | IIF; no QBO, QFX, OFX or QIF named | QBO, QFX, QIF, OFX and IIF for QuickBooks, Quicken, Xero, Sage and others |
| Scanned statements | Yes, OCR at 95% or better claimed | Yes, OCR built in |
| Review before export | Confidence scores per transaction; an edit table is not described | Full transaction table: edit, exclude, rename payees with rules |
| Pricing model | Per rows: free 3 conversions; $19 per month for 1,000 rows; $49 for 5,000 | Subscription from $19.99 per month or $179.99 per year, everything included |
| Free use or trial | Free plan | Free trial, 14-day money-back guarantee |
| Limits | Rows per month and per file | No page, statement or transaction limits |
| Beyond statement conversion | Categorization, migration mode, client invoicing, cash-flow chatbot | Conversion only |
Which one fits
Statement Desk fits a Xero practice that wants statements pushed straight into client files with categories applied, and small enough monthly volumes that 1,000 or 5,000 rows is plenty. The migration mode is a real convenience for onboarding a client with a year of statements.
ProperConvert fits a bookkeeper whose clients are on QuickBooks Desktop or Online, Quicken, Xero or Sage in any mix, who wants a QBO, QFX, OFX, QIF or IIF file and a full review of every row before import, and who does not want to count rows or upload client statements. A busy month costs the same as a quiet one.
Questions people ask
Does Statement Desk make a QBO file?
The site names an IIF export for QuickBooks and CSV formats; QBO, QFX, OFX and QIF are not listed. ProperConvert saves all of them.
How does Statement Desk count usage?
By rows, meaning transactions: 1,000 a month on Professional and 5,000 on Business, with per-file caps. ProperConvert has no row, page or file limit.
Does Statement Desk have a desktop version?
No; it is web only, with files uploaded and kept for 30 days. ProperConvert runs on Windows and Mac and processes files locally.
What is a Statement Desk alternative for QuickBooks Desktop?
ProperConvert, which saves the QBO and IIF files QuickBooks Desktop imports and shows the transactions first.
Compare Statement Desk with another tool
Pick a second tool to see it beside Statement Desk and ProperConvert in one table.